As a Website or Business owner you might want to be more professional and branding. And to make a better brand image around the web you must bring professionalism from top to bottom. Email is the main gateway to communicate with visitors and clients. And I think having a professional email is ten times better than having a usual email address.
There are huge users of Gmail, Yahoo Mail, and Outlook Mail who often regret owning a branded email address. And many people switched to email newsletter service. I won't deny those are good but you have to spend money to use their services. But if you are an owner of the custom domain then you don't have to worry about branded email, because after going through this walk you will be the owner of a branded email address by using your existing Gmail.
The question is Why Gmail? The simple answer is there are billions of users who use Gmail
every day for their communication. And Gmail works smooth and fast in load. So I
will show you how to convert your Gmail as a branded email at your domain.
For
example: your current email address is like below
And
I'm going to convert it like below without spending a single penny.
Feeling
excited!!! Just go through the below tutorials and convert your usual Gmail
account into a branded email that ends with your domain address.
#1: How to Create Branded Email in Email and DNS Configuration?
Mainly
I will show you how to receive and Forward Emails from your Gmail account. So
to receive email you must create an email in Email configuration and you have
to configure your created email in your DNS (Domain Name Server) configuration.
Different domain seller has different name server and settings. I have bought
my Domain from Google Domains so I will show you the email configuration of
Google Domains under DNS configuration. This is really easy to set up and
fortunately, Google domains automatically configure domains. You can have a look
at the below screenshot. This will give a details idea about email configuration.
If
you have purchased your domain from Google then you will get the configuration
under the "DNS Configuration" tab configure your DNS accordingly and follow the steps below for Email
configuration:
Step #1: Log in to your Domain Control
Panel and go to the "Configure
email" tab.
Step #2: Now locate "Email forwarding" and in the first
blank field write anything that you want to use as an Alias email address e.g. your name, info, contact.
Step #3: In next field write your
current Gmail address as a recipient's email address. After that click on the "Add" button that's it
instantly Your Alias and Recipient email address will be created and added to your
email configuration tab.
Now
your branded email is ready for receiving email. Now we will set up Gmail for
email forward.
#2:
How to Configure Gmail for Email Forwarding?
We
have already created a branded email and configured it in DNS to receive email only.
Now people can send you emails on your branded email. But if you want to send an email then you won't be able to send an email from your branded email. So for sending
email from branded email through Gmail, we have to set up Gmail. Please follow
the below steps for Gmail configuration.
Step #1: Log in to your Gmail account that
you want to forward messages from
Step #2: In the top right, click
Settings (Gear Icon) and Click "Settings"
from the drop menu.
Step #3: Click the "Forwarding and POP/IMAP"
tab. In the "Forwarding" section, click "Add a forwarding address". Enter the email address that
you have created under email configuration (Domain Control Panel) to forward messages to e.g.
jenny@yourcompany.com. Click "Next" then Proceed and then "OK".
Step #4: A verification message will
be sent to your Gmail account. Click the verification link in that message. Go
back to the settings page for the Gmail account you want to forward messages
from, and simply refresh your browser.
Step #5: Under the "Forwarding and POP/IMAP" tab Select "Forward a copy of incoming mail to".
Choose
what you want to happen with the Gmail copy of your emails. I recommend selecting the "Keep Gmail's copy in the Inbox" option. At the bottom of
the page, click "Save Changes".
We
have set up the email forwarding. And now we will configure the email-sending option.
#3:
How to Generate an App Password for Email Forwarding?
For
forwarding email from your branded email address you must generate an App
Password. Now the question is why do you need an App password? It requires for the
following reasons:
- To
use the Gmail SMTP servers securely, you must set up an App Password.
- To
add the alias as an account to your Gmail inbox.
- To
set the Gmail SMTP server as the mail server for your forwarded alias, you have to generate an App Password.
- Overall
to convert your Gmail account to a Branded email you have to set an App Password.
Please
go through the procedure to generate an App Password:
Step #1: Log into the Gmail account and at the upper right
corner of Gmail, click your username or user icon to bring up the user
menu. And Click "My Account".
Step #2: In the Google account screen, under "Sign-in & security",
click "Signing in to Google".
Note:
You must have 2-Step Verification enabled for the App passwords option to be
available. If it is not, click 2-Step Verification and enable 2-Step
Verification. Then continue to set the App password.
Step #3: In the App passwords box, select "Mail" for the app, and select "Other" for the device. And
now enter the name of your domain for the “other”
device, and click "Generate".
Step #4:
Instantly the Generated app password box will display with 16-character
password. Just copy this password. You will need it when you add your new
send-as (forwarded) account.
Congrats
you have generated an app password for your email.
#4:
How to integrate branded email into your Gmail account?
We
have reached to final step. now we will integrate the branded email in
Gmail. Please follow the below steps:
Step #1: Return to your Gmail account
and from the screen. In the top right corner, click the Settings gear button. Select
"Settings" from the drop-down menu.
Step #2: From Gmail settings Click
the "Accounts and Import"
tab and locate "Send mail as".
Step #3: Now click the "Add another email address"
link. In popup windows write your name (such as “Support Team” or “Sales” or
any other name for this contact) and
email address, make sure you have put a tick on the "Treat as an alias" option and click "Next Step".
Step #4: In the SMTP Server field write smtp.gmail.com,
In Port select "465", In the username field Your Gmail account (the one you are logged in as) In the Password
field Type your "App password"
that you have generated. And make sure "secure
connection (SSL) (recommended) has been selected. "Always use a secure
connection (SSL) when retrieving mail"
Step #5: Click "Add Account". After you have successfully added the
account, a Verification code will be sent to your Gmail. So return to Gmail. Just
check the email grab the verification code and add the code to the
confirmation code.
That's
it you have successfully branded your email address. For checking the email just go to compose an email and see that your branded email has appeared with your Gmail address. And
now you can send email from your existing Gmail address and Branded email
address. To avoid forwarding email selection you can set any email address for
default forwarding.
Bonus!Wildcard Email Forwarding
You
may little bit excited about Wildcard email forwarding. But this is very useful
for Small Business Blog. For example, in a Business website, we see several email
addresses like
- sales@yourdomain.com
- support@ yourdomain.com
- hello@ yourdomain.com
So
this means for every branded email they are using a separate email address. In the case of small business, the scenario is different. All emails are received in a
single address. Yes, and this is called wildcard email forwarding. You will have
multiple email addresses but all emails will forward to a single email like Gmail
or Yahoo. You can have a look at the below
example.
Wildcard
represents any address you have not explicitly named. For example, imagine you
have set up the following email forwarding:
- sales@yourdomain.com
- support@
yourdomain.com
- hello@
yourdomain.com
You
can have a look at the below table that people are sending emails to your Branded
email and ultimately you are receiving your email in your Gmail address. e.g. jenny@gmail.com
| Name | Email To | Forwarding To |
|---|
| "hello" |
hello@yourdomain.com |
jenny@gmail.com |
| "support" |
support@yourdomain.com |
jenny@gmail.com |
| "sales" |
sales@yourdomain.com |
jenny@gmail.com |
Essentially,
using a wildcard gives you an infinite number of email aliases all forwarded to
a single address.
To
make a wildcard email just you have to repeat the whole process that is written under #4: How to integrate branded email
into your Gmail account? You can make multiple email addresses but you
will receive all emails into your single Gmail account.
Hope
you have created your branded email let me know how you have created your
branded email?
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